Onboarding people

How to onboard new employees

Student employees

Once a student accepts our offer, the next step is to send their name and Penncard number to Amy Forsyth so she can appoint them to the position.

If a student is completely new to the hiring system, they'll be asked to go through Penn's new onboarding process.

International student employees

New international student employees need a valid Social Security Number in order to work in the United States. They'll receive instructions for how to do this from the Office of Student Employment.

Background Checks

Because we bring children to our lab, we comply with Pennsylvania law (Act 153 of 2014, as amended by Act 15 of 2015) and require everyone working in our lab to complete the three part background check required by the Commonwealth of Pennsylvania.

FBI criminal background check - verified by a fingerprint check. You will receive a unique Authorization Code to use in IdentoGO to schedule your fingerprinting appointment. Instructions for how to schedule this appointment and ensure your results are sent to SAS are available here. IdentoGO will tell you where and when your appointment will take place.

PA Criminal History Report (PATCH) - you will receive instructions via TrueScreen after your background check has been processed.

PA Child Abuse History - after you complete the PATCH Criminal History Report, you will be emailed a payment code and instructions from TrueScreen to complete the Child Abuse History.

Notes for Katie: To obtain authorization codes for new lab members, email Brandon Harris brandoah@sas.upenn.edu with the names of each lab member and he will send an authorization code and instructions directly to them.

Lab onboarding

Students need to do at least three things when joining the lab. We assign them these tasks in todoist.

  • Do the CITI training

  • Read the Lab Handbook

  • Do the Onboarding Tutorial

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